# Event planning

> A dedicated event designer plans your whole event, from agenda and venue to suppliers and run-of-show, and holds it to one final price. It covers Dedicated event designer from brief to final invoice, Agenda design with session, meal and free-time balance, Venue sourcing and contracting, Supplier booking: catering, AV, transport, activities, décor.

URL: https://www.bravodays.com/en/services/event-planning
Last updated: 2026-10-21
Publisher: BravoDays (https://www.bravodays.com)

## Key facts

- **What's included:** Dedicated event designer from brief to final invoice, Agenda design with session, meal and free-time balance, Venue sourcing and contracting, Supplier booking: catering, AV, transport, activities, décor
- **Who it's for:** Companies without an in-house events team, HR, people and internal comms leads running an offsite or all-hands, Marketing teams planning a launch or client event
- **Venue proposals:** 3 venue proposals in 1 business day
- **Detailed quote:** Venue and supplier quotes within 24 hours

## Overview

A dedicated event designer plans your whole event, from agenda and venue to suppliers and run-of-show, and holds it to one final price.

Every event gets one dedicated event designer who owns it from the first call to the final invoice. They turn your goals into an agenda, pick the venue with you, book the suppliers and write the run-of-show. You have one person to call, not a rotating inbox.

We plan around how Türkiye actually works: Bosphorus boats instead of evening traffic in Istanbul, a mezze dinner in Urla that runs late, the Ramadan calendar when it falls on your dates, halal, vegetarian and allergen needs marked on every menu. Supplier quotes come back within 24 hours so decisions do not stall.

You receive one final price that holds. If the program changes, we issue a change order showing exactly what moved and what it costs, and everything lands on one invoice with a deposit and a balance, payable in TRY, EUR or USD.

## What's included

- Dedicated event designer from brief to final invoice
- Agenda design with session, meal and free-time balance
- Venue sourcing and contracting
- Supplier booking: catering, AV, transport, activities, décor
- Dietary planning for halal, vegetarian, vegan and allergen needs
- Budget tracking with one final price and change orders
- Run-of-show and supplier briefings
- Onsite management with a 24/7 contact during the event

## Who it's for

- Companies without an in-house events team
- HR, people and internal comms leads running an offsite or all-hands
- Marketing teams planning a launch or client event
- International teams meeting in Türkiye for the first time

## Solutions

- [Company retreats & offsites](https://www.bravodays.com/en/solutions/company-retreats-offsites): Time away from the office to plan, decide and reconnect.
- [Custom retreats](https://www.bravodays.com/en/solutions/custom-retreats): A programme designed from a blank page around your goals.
- [Sales kickoffs](https://www.bravodays.com/en/solutions/sales-kickoffs): Start the year with energy: plenary, awards and a night to remember.
- [All-hands meetings](https://www.bravodays.com/en/solutions/all-hands-meetings): Everyone in one place, with production that keeps 500 people listening.
- [Conferences & summits](https://www.bravodays.com/en/solutions/conferences-summits): Multi-day conferences with registration, AV and simultaneous translation.
- [Holiday & year-end parties](https://www.bravodays.com/en/solutions/holiday-year-end-parties): End the year together, from a rooftop dinner to a 600-guest party.

## Questions

### Who will be our main contact?

One dedicated event designer, from the first call to the last transfer. They lead the onsite team as well, so the person who planned your event is the one running it.

### Can we change the program after confirming?

Yes. Changes to headcount, timings or activities are common. We check availability and cost, confirm any price change in writing and update the run of show. Some changes close to the event depend on supplier terms.

### How early should we start planning?

For groups of 50 or more, three to six months is comfortable, especially in high season. Smaller meetings can be planned in a few weeks if venue availability allows.

## Related pages

- [All services](https://www.bravodays.com/en/services)
- [Get a quote](https://www.bravodays.com/en/get-a-quote)